Internal and External Mail
Mail services for the Government of the Northwest
Territories are provided by contracts with private companies or
by the GNWT. Public Works & Services administers the contracts.
Mail is picked up and delivered on a scheduled basis to government
offices. To change a delivery location, call your mail contractor.
Internal mail is any letter or package that is sent between GNWT
departments, boards and agencies that take part in our mail service.
to see the list of boards and agencies.) Internal mail service
is available within Fort Simpson, Hay River, Inuvik
and Yellowknife. It is also available between Yellowknife and
some communities by regional mail bag. All other communities are
served by Canada Post regular services.
For internal letters, use internal mail
envelopes. There are 2 sizes of tan envelope labelled
INTERNAL: 4x9½ and 12x16, with holes in it. (Envelope
supplies are available from the GNWT warehouse.) Address
internal envelopes to.
|department, board or agency name
|location (building name and floor and community)
For internal parcels, mark clearly INTERNAL MAIL.
Otherwise it might be sent by Canada Post.
Internal mail services are available between Yellowknife and the
Regional mail bag service is twice weekly.
Mail to Fort Smith must be packaged and addressed for Canada Post.
External mail is any letter or package that must go through Canada
Post and requires postage for delivery.
For external letters use standard GNWT letterhead
envelopes. Address external mail as
you would any posted mail, including return address and postal
code. Parcels are sent by regular mail unless you give other instructions.
(Remember to mark internal mail parcels clearly so they won't
be sent through the Post.)
See below for information about Registered letters,
large mail outs, US and international mail, Xpress Post, and Priority
Post. Another resource is the Canada
Post web page.
When you have a large mail out, call the mail services contractor
in advance. For large mailings, the user pays for the actual postage
plus a service fee.
Departments must prepare their own registered mail. You need a
registered label and a registered mail manifest. (Both of these
are available from the mail contractor.) A registered letter must
be less than 500 grams (about a pound) and be within Canada Post
Put an elastic band around the registered letters
and manifest, then put them in the out basket for the next pick
US and International
Use a sticky note on any US and International letter mail to make
sure it is noticed and correct postage used. For a group of letters,
put an elastic band around them too.
Items sent as small packet or parcel must have
customs documents and details of the contents listed on the outside
of the package. Give the description of each item, unit value,
and number of units. (Customs forms are available from the mail
If you want to send a letter or parcel by Xpress Post
or Priority Post, get the envelopes from the GNWT warehouse
or the post office.
Internal and external mail envelopes, as well as Priority
Post and Xpress Post envelopes, are available from the
GNWT Warehouse in Yellowknife. Use the Requisition for Stocked Items,
NWT 1434, or contact the warehouse for more information (867-273-7163).
|NWT 1901 - Tan Color, 4 1/8"
x 9 1/2"
|NWT 7000 - Tan Color with holes, 12"
|NWT 1902 - Tan Color, 9" x 12"
|NWT 1903 - Tan Color, 9" x 15"
|NWT 2094 - White Color, 4 1/8"
x 9 1/2"
|Priority Post Envelopes: Choose a
size from the Stocked
|Xpress Post Envelopes: Choose a size
from the Stocked
Some other special supplies may be requested (free
of charge) from your mail services contractor:
Registered letter stickers and manifests
Customs declaration labels